School Board – INDEPENDENT SCHOOL DISTRICT NO. 834

STILLWATER AREA PUBLIC SCHOOLS STILLWATER CITY HALL,

216 NORTH 4TH STREET, STILLWATER, MN

JANUARY 5, 2017 6:00 P.M.

MEETING MINUTES

I. Call to Order: The meeting was called to order at 6:34 p.m.

II. Roll Call: Present: George Hoeppner, Tom Lehmann, Paula OLoughlin, Shelley Pearson, Jennifer Pelletier, Mike Ptacek, Sarah Stivland, Superintendent Pontrelli (ex-officio) Student Members Bridget Smith and Emera Balok

III. Pledge of Allegiance: Acting Chair Hoeppner led Pledge of Allegiance.

IV. District Mission and School Board Goals: The mission statement was read by Member OLoughlin and the goals were read by Member Lehmann.

V. Approval of the Agenda

The agenda for the meeting was accepted.

Motion By: Lehmann; Second by OLoughlin; Vote: 7 ayes, 0 nays, Motion Carried.

VI. Oath of Office

Acting Chair Hoeppner administered the ceremonial oath of office to Jennifer Pelletier, Mike Ptacek and Sarah Stivland, the newly elected school board members.

VII. Board Organization

A. Election of Board Chair

Motion by OLoughlin to nominate Hoeppner as board chair; Hoeppner accepted the nomination; Second by Lehmann;

Motion by Stivland to nominate Pearson as board chair; Pearson accepted the nomination; Second by Ptacek;

Vote: 4 ayes for Hoeppner, 3 ayes for Pearson. George Hoeppner elected board chair for 2017.

B. Election of Vice Chair Person

Motion by Ptacek to nominate Pearson as vice chair; Pearson accepted the nomination; Second by Stivland;

Motion by Lehmann to nominate OLoughlin as board chair; OLoughlin accepted the nomination; Second by Pelletier;

Vote: 4 ayes for OLoughlin, 3 ayes for Pearson. Paula OLoughlin elected vice chair for 2017.

C. Election of Clerk

Motion by Ptacek to nominate Stivland as clerk; Stivland accepted the nomination; Second by Pearson;

Motion by Hoeppner to nominate Pearson as clerk; Pearson declined the nomination;

Motion by OLoughlin to nominate Pelletier as clerk; Pelletier accepted the nomination; Second by Lehmann;

Vote: 4 ayes for Pelletier, 3 ayes for Stivland. Jennifer Pelletier elected clerk for 2017.

D. Election of Treasurer

Motion by Ptacek to nominate Pearson as treasurer; Pearson accepted the nomination; Second by Stivland;

Motion by Pelletier to nominate Lehmann as treasurer; Lehmann accepted the nomination; Second by OLoughlin;

Vote: 4 ayes for Lehmann, 3 ayes for Pearson. Tom Lehmann elected treasurer for 2017.

The board recessed from 6:15 6:18 p.m.

VIII. Introductory Items

A. Student Report

Student Members Miss Balok and Miss Smith provided a sports update, The boys hockey team remains undefeated and is ranked number one in the state, announced the physics class is working on their popsicle stick bridges, students are studying for their finals next week, Government class is working on current event issues and the cast list for Pippin is published.

B. District Recognition

1. The Partnership Plan

Superintendent Pontrelli recognized Ms. Bev Petrie, executive director and Mr. Fred Anderson, board chair of The Partnership Plan for their work in supporting the learning of the students of Stillwater Area Public Schools.

IX. Open Forum

1. Tonya Weigel, 10221 Kerry Ct. N. Hugo, spoke about a de facto referendum

2. Bill Mille and Lon Pardo, City of Marine, addressed the board about the subject of the Jan. 19 learning session.

3. Zis Weisberg, 10725 Kimbro Ave. Ct. N., Stillwater, spoke about trust and transparency.

4. Andrea McCready, 9011 Churchill St. W., Stillwater, welcomed the new board members and requested the board members learn what makes a good board, requested and independent financial audit, requested severing ties with DMC.

X. Consent Agenda

A. Minutes of December 8 and 15 School Board Meetings

B. Accept Gifts and Donations November 2016

C. Disbursement Register December 1 through 21, 2016

D. Treasurers Report November

E. Human Resources Personnel Report

F. Designate District Depositories

G. Designate Depositories of Major Accounts

H. Resolution Authorizing Use of Facsimile Signature

I. Resolution Authorizing Superintendent and Executive Director of Finance and Operations to Sign Purchase Agreements

J. Resolution Authorizing Administration to Develop Specifications and Solicit Bids

K. Resolution Authorizing Executive Director of Finance and Operations and Supervisor of Financial Services to Make Electronic Fund Transfers

L. Field Trip: For 1 director, 6 chaperones and 57 Belle Chanter choir members to travel to Kansas City, MO for their spring concert tour April 27 30, 2017.

M. Field Trip: For 1 advisor, 1 chaperone and 14 newspaper class students travel to Seattle, WA for the NSPA Journalism Convention April 5-9, 2017

N. Appoint District Consultants

Motion By: Tom Lehmann to approve items A, B, C, D, E, F, G, H, K L and M; Second by Shelley Pearson;

Vote: 7 ayes, 0 nays, Motion Carried.

Motion By: Tom Lehmann to approve items I and J; Second by George Hoeppner;

Vote: 7 ayes, 0 nays, Motion Carried.

Motion By: Tom Lehmann to approve item N; Second by Paula OLoughlin; Vote: 5 ayes, 2 nays (Ptacek and Stivland), Motion Carried.

XI. Reports

A. School Board Committee and Working Groups 2017

Board members were asked to let the chair know their top three preferences for assignments. The chair will appoint members and the board will be asked to approve the assignments at their February business meeting.

XII. Action Items

A. Establish 2017 Calendar of Meetings

The board established their meeting dates for the 2017 year. The calendar of dates can be found on the district website at www.stillwaterschools.org

Motion By: Tom Lehmann; Second by Paula OLoughlin; Vote: 7 ayes, 0 nays, Motion Carried.

Motion by Shelley Pearson to amend the calendar by combining the December meetings to both take place on December 14 and begin at 5:30 p.m.; Second by Sarah Stivland, Vote: 7 ayes, 0 nays, Motion Carried.

B. Establish Board Member Salaries

The board members established their salaries as $4,750 for each board member with the Board Chair receiving an additional $500 for a total of $5,250.

Motion By: Tom Lehmann; Second by Mike Ptacek; Vote: 7 ayes, 0 nays, Motion Carried.

C. Revised Budget 2016-17

Ms. Hoheisel requested approval of the revised budget for 2016-17 as follows:

Motion y: Paula OLoughlin; Second by Tom Lehmann; Vote: 7 ayes, 0 nays, Motion Carried.

D. Middle School Contingency Boundaries

Motion By: Tom Lehmann to adopt plan B middle school contingent boundaries; Second by Paula OLoughlin;

Vote: 6 ayes, 1 nay (Ptacek), Motion Carried.

XIII. Superintendent and Board Member Updates

A. Superintendent Report

Superintendent Pontrelli extended condolences to the families of Tom LeCloux and Bill Howlett.

She also encouraged everyone to attend Da Vinci Fest this Saturday, January 7 from 1-5 at SAHS, announced Hockey Day MN is on Saturday, January 21, reported the first semester ends January 13, displayed an advertisement for our schools that is in the St. Croix Valley Magazine.

B. Chairpersons Report

1. Mr. Hoeppner reported the board members held a learning session on December 15, 2016 where the 2016-17 revised budget was discussed, heard reports on middle school transition and ninth grade transition, and received information on the special education study. He also read an article from MSBA newsletter to new board members and as a reminder to veteran board members that being board member takes time and be sure to make time for your families.

C. Board Member Reports

1. Mr. Ptacek reported on the December 14 NE Metro 916 board meeting

2. Ms. Pearson attended several holiday concerts and encouraged the board to work together to move forward.

3. Ms. OLoughlin reported on the December 20 board retreat and the boards participation in the learning leaders meetings.

4. Ms. Pelletier reported on the learning leaders meeting.

5. Mr. Lehmann congratulated the new board members.

6. Ms. Stivland thanked the community for their support.

XIV. Adjournment

The meeting adjourned at 8:20 p.m.

Motion By: Shelley Pearson; Second by Paula OLoughlin; Vote: 7 ayes, 0 nays, Motion Carried.

Respectfully submitted, Jennifer Pelletier, school board clerk.

Published in the

Stillwater Gazette

February 3, 2017

646556

http://stillwatergazette.com/wp-content/uploads/sites/41/2017/02/646556-1.pdf

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