School District 834
Independent School District No. 834 Stillwater Area Public Schools
Stillwater City Hall, 216 North Fourth Street, Stillwater
June 12, 2014 at 6:30 p.m. Meeting Minutes
I. Call to Order: The meeting was called to order at 6:32 p.m. by Board Chair Lehmann.
II. Roll Call Present: Tom Lehmann, Chair; Kathy Buchholz, Vice Chair; George Hoeppner, Clerk; Natalie Fedie, Treasurer; Amy Burback, Director; Mike Ptacek, Director and Superintendent Dr. Corey Lunn. Absent: Natasha Fleischman, Director
III. Pledge of Allegiance was led by Board Chair Lehmann.
IV. District Mission was read by board member Hoeppner and the School Board Goals were read by member Buchholz.
V. Approval of the Agenda
The agenda was accepted.
Motion by; Second by; Vote: 6 ayes, 0 nays, Motion carried.
VI. Introductory Items
The students are on summer break.
Superintendent Lunn announced the 19th Annual Nick Raiche Memorial Ride.
Superintendent Lunn introduced Ms. Lansfeldt and Mr. Anderson to recognize the PIQE program. Program leaders Brandon Auge, Mirna Rojas and Darcy Rodriguez presented information on the program that was delivered 100% in Spanish. Several program graduates were in attendance as well as their children.
Board Chair Lehmann presented Superintendent Lunn a bell for his faithful service from 2011-2014. Superintendent Lunn has accepted the position of superintendent in Johnston, Iowa.
VII. Open Forum There were 3 speakers
1. Mark Swenson of the City of Oak Park Heights spoke to the board about funding a full time School Resource Officer. Mark distributed a copy of the resolution that the City passed requesting a full time funded officer for this position.
2. Mike Runk from the City of Oak Park Heights declined to speak.
Chair Lehmann called on Mr. Bloom to provide an update on the status of the SRO position.
3. Sean OLoughlin 2998 Jonquil Trl, Lake Elmo spoke about the Verizon cell tower to be placed on the property of Oak-Land Junior High and the possible radiation effects of the towers.
VIII. Consent Agenda
A. Minutes of May 22 Board Meeting
B. Bills Payable May 14 through June 3, 2014
C. Human Resources Personnel Report
D. Superintendent Relocation Agreement
E. St. Croix Valley Area Learning Center 2014-2015 Calendar
F. Early Childhood Special Education 2014-2015 Calendar
G. Shared Time Requests 2014-2015
Motion by Natalie Fedie; Second by: George Hoeppner; Vote: 6 ayes, 0 nays, Motion carried.
A. Bridge to Excellence Report: End of Year Update
Ms. Lansfeldt, director of learning services and elementary education, presented a year in review of the Bridge to Excellence plan which is seventy-percent funded by the school district and the remaining amount through grants, efficiencies and other sources. The Bridge to Excellence has sixty action steps in year one. The plan has 4 focus areas which are: Future Learning of Students, Systems Supporting Learning, Community Connections, Growing and Developing Staff.
B. Reading Well By Third Grade Plan
Ms. Karen Latterell, curriculum specialist, presented the district plan of Reading Well by Third grade. The MN Department of Education requires all districts to submit a plan by July 1 each year. Approval of the plan will be requested at the June 26 board meeting.
C. R. 1.3 Bullying Prohibition Policy
Mr. Paul Lee, director of student support services, presented the recommended changes to the districts existing policy to incorporate the Safe Schools legislation. Approval of the policy will be requested at the June 26 board business meeting.
D. New Heights Lease Addendum
Ms. Hoheisel, director of finance, presented the terms of the lease addendum. The lease agreement terms specify the New Heights will pay the district $202,955 in the 2014-2015 school year. The addendum will also include the specified sum of a two percent increase in years 4 and 5, as well as an out clause as required by the MDE. Approval of the addendum will be requested at the June 26 board business meeting.
E. Alternative Facilities Projects for 2015-2016
Mr. Bloom, director of operations, presented the list of projects to be performed in the 2015-2016 school year. These projects are funded through the MN Department of Education under the deferred maintenance legislation. Approval of the project list will be requested at the June 26 board business meeting.
F. East Metro Integration District Update
Ms. Lansfeldt, executive director of learning services and elementary education, reported that the follow up study to the letter of withdrawal has been completed. Administration will be recommending to rescind the letter of withdrawal at the June 26 board business meeting.
X. Action Items
A. S. R. 1.20 Discipline Policy
Mr. Gillach, assistant principal at Oak-Land Junior High, requested approval of the updated and revised policy upon completion of the annual review.
Motion by: Mike Ptacek; Second by: Kathy Buchholz; Vote: 6 ayes, 0 nays, Motion carried.
B. 2014-2015 Preliminary Budget
Ms. Hoheisel, director of finance, presented the preliminary budget for the 2014-2015 school year as follows:
Projected Fund 2014-2015 2014-2015 Projected Fund
Balance Revenue Expenditure Balance
06/30/14 Budget Budget 06/30/15
General Fund 8,351,083 93,392,056 96,697,523 5,045,616
Food Service Fund 4,278 3,799,352 3,792,557 11,073
Community Service Fund 437,638 4,485,037 4,509,495 413,180
Sub-Total Operating Funds 8,792,999 101,676,445 104,999,575 5,469,869
Building Construction Fund 235,496 3,558,087 7,060,630 (3,267,047)
Debt Service Fund 1,984,141 9,726,535 10,223,292 1,487,384
Trust Fund 196,643 25,000 25,000 196,643
Sub-Total Non-Operating Funds 2,416,280 13,309,622 17,308,922 (1,583,020)
Total All Funds 11,209,279 114,986,067 122,308,497 3,886,849
Motion by: Amy Burback Second by: Natalie Fedie; Vote: 6 ayes, 0 nays, Motion carried.
C. Food Service Pricing
Mr. Bloom, director of operations, requested approval to increase school lunch prices by ten cents.
Motion by: Kathy Buchholz; Second by Mike Ptacek; Vote: 6 ayes, 0 nays, Motion carried.
D. Alliance for Liability and Property Services Agreement
Ms. Hoheisel, director of finance, requested approval of the resolution to enter into membership of the cooperative.
WHEREAS, the School Board (the Board) of School District No. 834 Stillwater Area Public Schools (the District) has the authority to participate with other units of government for the purpose of jointly providing casualty, property and other protections through self-insurance and purchased insurance;
WHEREAS, pursuant to this authority, the Board has received and reviewed an agreement for the Districts participation in a self-funded insurance and excess insurance casualty and property pool known as the Alliance for Liability and Property Services (ALPS); and
WHEREAS, certain formats and procedures have evolved for the prompt and efficient operation and administration of ALPS;
NOW THEREFORE BE IT AND IT IS HEREBY RESOLVED that:
1. The Board approves the Districts membership in ALPS and adopts
ALPSs Intergovernmental Cooperative Agreement as presented and intends to be bound thereto.
2. The Board hereby authorizes and directs its Chair and Clerk to execute a signature page of the ALPSs Intergovernmental Cooperative Agreement as presented, and any amendments thereto, on behalf of the District in the form as attached hereto as Appendix A.
Motion by: Kathy Buchholz; Second by: Natalie Fedie; Vote: 6 ayes, 0 nays, Motion carried.
2013-2015 Master Contract for St. Croix Education Association
Ms. Moen, director of administrative services, presented information on the contract settlement with the teachers union. The contract covers about 560 positions such as teachers, counselors, nurses and coaches. Within the first year of the contract insurance benefits will not change and salaries will be frozen at the previous level. Step movement within the salary schedule was delayed for part of the year, which helped reduce the overall cost. A one-time lump sum of $500 will be paid to teachers who do not receive increases as a result of steps. The total cost of the first year of the contract is about $836,000.
In the second year there was an increase in the employees share for the non-high deductible insurance plan. The employees share for the high deductible plan was kept slightly lower in an effort to shift participation to that plan. By keeping costs low in year one of the contract a four percent salary schedule improvement was agreed to for the second year. The total cost of the second year of the contract is about $2.8 million.
The settlement fell within the school boards established financial parameters and will be retroactive for the 2013-2014 school year.
Motion by: Tom Lehmann; Second by: Mike Ptacek; Vote: 5 ayes, 0 nays, 1 Recused (Hoeppner) Motion carried.
School Board Updates
A. Chairperson Report
1. Mr. Lehmann reported the learning session where members of the policy working group shared information on a newly developed policy Shared Responsibility and Student Performance Measures.
B. Board Member Reports
1. Graduation was excellent
2. The Partnership Plan named Bev Petrie as the executive director
3. Mike Ptacek distributed the 916 Talking Points from the June 4 meeting.
The meeting adjourned at 9:24 p.m.
Motion by: George Hoeppner; Second by, Natalie Fedie Vote: 6 ayes, 0 nays, Motion carried.
7/18/14, Stillwater Gazette, June 12 Reg Min, 251555
JUNE 12 REG
School District 834